Fire department records management · NERIS reporting
Write the run report once. NERIS takes it from there.
Incident reporting, scheduling, training, apparatus checks, hydrants, inspections and burn permits in one system — for volunteer, combination and career departments. Built by Captain Stan Braxton (Ret.) after over 25 years of writing reports at the end of long calls.
NERIS V1 Data Exchange Compatible
$1,200
a year for volunteer departments — every feature included
Unlimited
members on every plan. No per-seat fees, ever
30 days
free to try with your own runs. No card needed
V1
NERIS Data Exchange Compatible, filing through the official API
From the alarm to NERIS, on one screen
Here is one structure fire, start to finish. Every time below is a field ExigentOps captures, and every step is a button in the app.
Call received
Alarm time, call answered and entered-in-CAD on one screen, straight off the dispatch printout — or pulled in from Active911.
First unit on scene
Dispatched, en route, on scene and cleared for every unit. Calls that run past midnight roll to the next day on their own.
Officer writes the report
Type “kitchen fire” and pick the NERIS code. The form asks the fire questions on fires and the patient questions on EMS calls. Dictate notes and get a draft narrative to edit.
Chief signs off
Nothing leaves the department until the chief approves it. Reports that need work go back to the officer with notes.
Filed with NERIS
ExigentOps checks the report with NERIS first and tells you in plain English what’s missing. Then it files it and keeps the NERIS ID.
NERIS V1 Data Exchange Compatible. ExigentOps meets the NERIS V1 technical requirements for connecting to the NERIS API, so your department’s reports go straight from ExigentOps to NERIS. How NERIS filing works →
What you won't find elsewhere
Built around how small departments actually work
Burn permits
One click to call a burn ban
Residents request burn permits on your public page — no login, no phone tag. Call a ban and every active permit is suspended and every holder gets an email. Lift it and they’re restored.
Learn more →Pricing
Every feature. Everyone on the roster.
Priced by how many calls you run, not how many members you have or which modules you picked. Your whole department gets an account on every plan.
Learn more →Offline
Works where the signal doesn’t
Write the report in a dead zone, run the truck check in the bay, inspect the basement. It all saves on the device and uploads itself when you’re back in range.
Learn more →Your records
Never locked out of your own data
Your records belong to your department. Download every one of them any time, in one click. A late check never locks you out.
Why we work this way →Built for the officer finishing up after the call
NERIS asks for more than NFIRS ever did. ExigentOps asks only the questions that fit the call in front of you.
- The right questions for the call. Room of origin and smoke alarms on a structure fire, patient care and transport on an EMS run, nothing extra on a lift assist.
- No code books. NERIS has over a hundred incident types. Search them by what happened.
- AI narrative help. Dictate notes on the way back and get a draft narrative built only from the facts you entered. The officer edits and approves it.
- Active911 calls. See who responded and start the report from the dispatch with one tap.
- Your roster, your apparatus. Stations, units and personnel are set up once and picked from a list after that.
One system for the whole department
Every department gets all of it. No add-ons, no modules to buy later.
Incident reports & NERIS
Validated against NERIS before filing, with chief approval and corrections.
Learn more →Exposure tracking
Smoke, chemical and blood exposures kept for each member’s whole career.
Learn more →Hydrants & flow tests
NFPA 291 rated flow and class colors calculated as you type the readings.
Learn more →Fire inspections
Properties by occupancy, checklists, violations and re-inspection dates.
Learn more →Pre-incident plans
Construction, shutoffs, hazards and the nearest hydrants, ready on scene.
Learn more →Apparatus & equipment
Daily truck checks, SCBA and hose testing, service intervals, out of service.
Learn more →Scheduling & training
Weekly shifts, volunteer sign-ups, training hours and certification renewals.
Learn more →Reports & response times
Turnout, travel and response times by unit, 90th percentile, CSV export.
Learn more →“I wrote my share of reports sitting in front of a computer after a long call, on software that fought me the whole way. ExigentOps is the system I wanted: quick to fill out, hard to get wrong, and done when it says it’s done.”
One yearly price per department
Priced by how many calls you run. Every feature and every member included, with a 30-day free trial. Invoiced once a year, paid by check.
Volunteer
$1,200/ year
Up to 300 incidents a year
- Unlimited members
- Every feature
- NERIS filing included
Combination
$2,400/ year
301 to 1,500 incidents a year
- Unlimited members
- Every feature
- NERIS filing included
Career
$4,800/ year
1,501 to 5,000 incidents a year
- Unlimited members
- Every feature
- NERIS filing included
Running more than 5,000 incidents a year? Call 740-294-8162 for a quote. Full pricing details →
Common questions
What is ExigentOps?
ExigentOps is records management software (RMS) for fire departments. It files incident reports directly to NERIS, the national fire reporting system that replaced NFIRS, and also covers scheduling, training, exposures, apparatus checks, hydrants, inspections, pre-plans and burn permits.
How much does ExigentOps cost?
One yearly price per department, set by how many incidents you run: Volunteer is $1,200 a year (up to 300 incidents), Combination is $2,400 (301 to 1,500) and Career is $4,800 (1,501 to 5,000). Every tier includes every feature and unlimited members. Larger departments get a quote.
Does ExigentOps file to NERIS?
Yes. ExigentOps connects to NERIS through its official API and is NERIS V1 Data Exchange Compatible. It checks each report with NERIS before filing, explains any errors in plain English, and keeps the NERIS ID for corrections.
Can we use it without cell signal?
Yes. Incident reports, apparatus checks and inspections save on the phone or tablet and upload automatically when signal comes back, without creating duplicates.
Is there a free trial?
Every department starts with a 30-day free trial with every feature turned on. No credit card is needed; we invoice by mail and take payment by check.
Try it on your next run report.
30 days free. Every feature, everyone on your roster. No card, no contract. We invoice by mail when you decide to stay.